Jonathan, VP of Marketing of a Pharma Company was once going to participate in the International Conference on Psychosocial Advances in Neuro-Oncology (ICPANO). While unloading custom exhibits in Las Vegas, one of the LED screens bumped into something and got damaged. The carpet was also torn a little due to a slight malfunction of the forklift during installation.
You might feel sympathetic with Jonathan since you must also encounter such damage as an exhibitor. However, you can’t evade them totally, but you can take the best measures to avoid them. You need to anticipate what could go wrong and fix it promptly if anything gets damaged. Let us share some expert advice on how to prepare for disaster and come out with minimum harm.
Handle with Care: Precautions to avoid damages
Here are a few things you should consider if you want to avoid damage during your tradeshow journey.
- Plan shipping and material handling ahead
Trade show logistics is a highly important thing to handle to avoid damage as well as delay. Either of them can ruin your exhibition experience. Plan your logistics well ahead of the commencement of the event. If you are hiring third parties, convey to them the timeline along with the deadlines they need to adhere to.
- Use strong and sturdy crates for safe shipping
Prefer using sturdy crates and cases over pallets to pack the components of your exhibition booth. They are more reliable to avoid damage. Use bubble wrap or foam sheeting, especially for delicate items like lighting equipment and LED screens. Don’t forget to bolt or tie them at the bottom to avoid sudden bumps.
- Wrap the carpets in Visqueen to avoid tearing up
Carpets are the most overlooked component of the exhibition booth design. However, even if they get a dark spot on them during transportation, you will realize their significance. Get heavy-duty, liquid- and dirt-repellant bags for them. Must wrap them in Visqueen (a type of plastic) and prefer using long pallets to store them.
- Use foam or bubble wrap for expo booth graphics
Booth graphics play a significant role in creating the visual appeal of exhibition booth designs. They should be handled with great care. You should use foam or bubble wrap (or both) while packing your exhibit graphics. It ensures extra cushioning. Make sure that the straps of the fasteners are not rubbing the front side of the panel.
Damage Done: Effective Measures for Recovery
It doesn’t matter how many precautions you take, if any accident is to happen it will happen. Here are a few things you can do to recover the damages.
- Take the pictures to sustain claims
Once your trade show consignment reaches the venue, unload and unpack each item with care. If you find anything damaged, take pictures from different angles. These pictures are going to play crucial role in the claim process. After snaps, start making the necessary arrangements to send your custom exhibition to file a formal damage claim.
- Complete the claim processes
Claim filing can be a tedious job. Determine the deadlines, and documentation required for filing a claim. Be wary of that and take necessary steps accordingly. Record everything like it has to be presented in the court. Insurance companies leave no opportunity to avoid a claim.
- Convey the concerns to transporters
Report the damage to your logistics service providers and ask them to begin an investigation with their teams. Follow a definite protocol and record everything. Nobody wants to take the blame. You need to provide strong evidence to find the real reason and get the claim.
- Get appropriate replacement
While contemplating the replacements of the damaged items, you must compare the pros and cons of getting a long-term application, or just retrieving the lost-opportunity cost. Avoid taking any decision in hassle. Think long-term and get the maximum value of your investment.
- Dismantle the booth carefully after the show
Installation and dismantling of expo booth stands is a professional job. Always hire professional service providers to accomplish these tasks and avoid damage. Take pictures of booth components for your record and share them with your logistics service providers.
Partner with Radon LLC for Custom Exhibits in Las Vegas
RADON LLC is the most sought exhibition booth design company in Las Vegas. They offer end-to-end services and own a state-of-the-art production facility for trade show booths. With 20+ of experience and a brilliant track record of delivering successful projects, they have gained an unbeatable reputation in the trade show industry. Partner with them for a successful and stress-free trade show experience.